Operations Coordinator / Parts & Inventory Support
West Berlin, NJ 08091
Pay: $50,000 - $60,000 per year
Schedule: Full-Time, Monday-Friday
Candidates must have a strong Inventory background and experience with Quickbooks.
PeopleShare is seeking a detail-oriented Operations Coordinator to support inventory operations, sales support functions, and administrative processes. This is an excellent opportunity for someone who enjoys working with both physical inventory and computer-based systems while playing a key role in keeping operations running smoothly.
We are looking for someone who understands inventory management, shipping and receiving, and QuickBooks, while also possessing strong administrative and customer service skills. The ideal candidate is comfortable splitting their time between warehouse-related coordination and office-based administrative responsibilities.
Key Responsibilities
Inventory & Parts Coordination (50%)
- Create and manage purchase orders in QuickBooks
- Match receipts to purchase orders and maintain accurate inventory records
- Coordinate shipping and receiving activities
- Locate and process parts needed for customer service work
- Maintain inventory transactions and documentation
- Ensure the right materials and parts are available and delivered when needed
- Work within company software systems to track inventory activity
Sales Support & Customer Service (25%)
- Assist the Sales Coordinator with data entry and documentation
- Enter customer and service information into company systems
- Support customer service activities and internal communication
- Help coordinate information between departments
Administrative & Accounting Support (25%)
- Support the Controller with invoicing and administrative tasks
- Assist with QuickBooks transactions and recordkeeping
- Maintain accurate documentation and filing systems
- Perform general office support duties as needed
Qualifications
Required
- Recent experience with inventory control, parts coordination, shipping & receiving, or warehouse administration
- Working knowledge of QuickBooks
- Strong computer and data entry skills
- Experience creating purchase orders and managing inventory transactions
- High attention to detail and organizational skills
- Ability to communicate effectively with multiple departments
- Comfortable working in both an office and hands-on inventory environment
IND38
