Project Coordinator
Schedule: Monday - Friday 8:00AM - 4:30PM
Pay: $22.00-$26.00 per hour (based on experience)
Location: Norfolk, VA
Job Summary
We are seeking a detail-oriented Project Coordinator to support the planning, coordination, and execution of client projects in a fast-paced production environment. This role serves as a key liaison between clients and internal teams, ensuring projects stay on schedule, meet quality standards, and are delivered successfully.
The ideal candidate is highly organized, communicates effectively with a variety of stakeholders, and enjoys managing multiple priorities while keeping projects moving forward.
Key Responsibilities
Coordinate projects from initiation through completion, ensuring timelines and deliverables are met
Serve as a point of contact between clients and internal teams
Prepare quotes and estimates for print and direct mail projects
Maintain regular communication regarding project status, milestones, and deliverables
Facilitate meetings, status updates, and project reviews
Track project performance, identify risks, and communicate issues along with recommended solutions
Support production teams in resolving project discrepancies and ensuring quality standards are met
Conduct research and respond to client inquiries while coordinating solutions with internal departments
Prepare project reports, analyze data, and verify report accuracy
Maintain security and confidentiality standards when handling client information
Qualifications
Associate degree or equivalent combination of education and experience
1-3 years of experience in project coordination, project management, account coordination, or a similar role
Experience gathering, analyzing, and documenting project requirements
Strong proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint
Experience with Adobe products is a plus
Excellent organizational, communication, and interpersonal skills
Strong attention to detail and commitment to quality
Ability to manage multiple projects, prioritize tasks, and meet deadlines
Strong problem-solving skills and a proactive approach to project management
Preferred Qualifications
Experience in print manufacturing, production operations, direct mail, or marketing environments
Familiarity with project estimating, work orders, contracts, process documentation, or production workflows
What We're Looking For
Strong attention to detail and follow-through
Ability to thrive in a fast-paced environment
Professional communication skills
High level of integrity and accountability
Self-motivated and solutions-oriented mindset
Ability to build positive working relationships across multiple departments
Why Apply?
Competitive hourly pay
Opportunity to work on diverse client projects
Collaborative team environment
Growth potential within a project-focused organization
Variety of responsibilities across client service, reporting, production support, and project coordination
If you enjoy keeping projects organized, working with clients and internal teams, and ensuring successful project outcomes, we'd love to hear from you. Apply today!
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