PeopleShare is searching for an Administrative Coordinator one of our Non-Profit clients in Philadelphia!
The Administrative Coordinator plays a key role in supporting the operations of the organization. Reporting to the Associate Director, this position ensures efficient coordination of client services, training workshops, and business development events. You’ll maintain accurate records, assist with virtual programming logistics, and engage directly with small business clients to help them thrive.
Administrative Coordinator Job Details:
Schedule: Mon-Fri | 8AM - 5PM |
**Hybrid Schedule - Required in office for company meetings and events --must be able to work Weekends / Evenings
Pay Rate: $32.00 - $34.00 per hour
Selling Points about Administrative Coordinator Role:
- Remote flexibility with meaningful, in-person engagement opportunities
- Be part of a mission-driven organization with over 100 years of community impact
- Help power small business success across Philadelphia’s diverse communities
- Work with a supportive, collaborative team passionate about economic empowerment
Administrative Coordinator Job Description:
Managing and updating client records in the Center’s CRM system (e.g., Biz-Trakker)
Coordinating logistics for virtual and in-person workshops and events
Hosting or co-hosting Zoom/Teams sessions and distributing post-session materials
Handling registration processes and maintaining resource directories
Supporting the leadership team and consultants with high-quality administrative assistance
Conducting client intake meetings under the guidance of the Associate Director
Administrative Coordinator Job Requirements:
Bachelor's Degree preferred
5+ years of experience in an administrative role
Proficiency with Microsoft Office (Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, MS Teams)
Strong interpersonal and written communication skills
Ability to multitask with precision and attention to detail
Energetic, collaborative, and committed to serving diverse communities
Availability for occasional evenings and weekend events
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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