Join a reputable Financial Advisory Firm in Philadelphia as a reliable and detail-oriented Administrative Assistant!
This is an excellent opportunity to support a professional team and gain valuable experience in the finance industry.
Apply today to join a professional, supportive team—with potential to go permanent in the fall!
Administrative Assistant Job Details:
Location: Philadelphia, PA
Schedule: Monday – Friday, 8:45 AM – 4:45 PM
Pay Rate: $20–$22/hour
Contract Role through September, with potential to transition to permanent
Key Responsibilities:
Provide comprehensive administrative support including filing, copying, faxing, answering phones, typing, word processing, and proofreading
Draft and communicate written and verbal correspondence on behalf of staff and clients
Support daily office operations and help manage workflows
Process bi-weekly payroll through ADP
Maintain the Tax Return routing system and manage electronic filing
Manage and update social media accounts
Monitor and maintain office supplies
Oversee the LLC project launching in June
Collaborate on team projects and take initiative on individual assignments
Perform additional tasks as needed to support the team
Requirements:
2–3 years of administrative experience
Proficient in Microsoft Office Suite
Experience with QuickBooks
Familiarity with SmartVault is a plus
Strong written/verbal communication and organizational skills
Bachelor’s degree preferred, but not required
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs in Pennsylvania (PA) - King of Prussia, Center City Philadelphia, West Chester, Norristown, Conshohocken, Horsham, Lansdale, Montgomeryville, Hatboro, Wayne, Malvern, Media, Plymouth Meeting, Exton, Collegeville, Oaks, Phoenixville, Royersford, Pottstown, Media, Chester, and the Main Line. We have openings for receptionist, data entry, customer service, collections, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, forklift, machine operators, maintenance mechanics and office managers.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
