We are seeking a professional and dependable Receptionist to manage our front desk and deliver exceptional customer service in a fast-paced environment.
Job Details: Law Firm Receptionist:
Schedule: Monday - Friday 8:00am -5:00pm
Pay Rate: $17.50 - $20.00 Depending on exp.
Selling Points about : Monday - Friday Day shift
Job Description:
- Client Interaction:
Greet clients and visitors, determine the purpose of their visit, and provide a friendly, polite and professional first impression.
- Communication:
Promptly answer and route incoming phone calls, respond to or forward inquiries to the appropriate attorney/staff, and relay messages to attorneys and staff. Maintain regular communication with Firm Administrator.
- Scheduling:
Schedule appointments, consultations, and meetings, and manage conference room bookings.
- Administrative Tasks:
Perform general administrative duties such as typing, filing, photocopying, scanning, data entry, and managing docketing and calendaring of deadlines or events.
- Office Management/Supplies:
Manage office supplies ranging from stationary to lunchroom necessities, including monitoring inventory and placing the orders. Maintain the cleanliness and organization of the reception area, and handle incoming and outgoing mail, faxes, and deliveries.
- Confidentiality/Discretion:
Handle sensitive client and case information with discretion and maintain strict
confidentiality in accordance with the Professional Rules of Conduct for attorneys. Handle confidential legal information with the utmost discretion. - Document Handling (Internal and Mail):
Assist with organizing, filing, and maintaining legal documents. Process incoming mail in accordance with the procedures of the firm, including timestamping received mail as a critical function. Manage hand deliveries from clients and deliveries from vendors, including UPS, USPS, FedEx, Amazon, etc.
Job Requirements: - Customer Service
- Organization and Multitasking
- Technical Proficiency
- Professionalism
- Attention to Detail
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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