Do you enjoy helping others and staying organized in a fast-paced environment? We’re seeking a friendly and dependable Administrative Assistant / Receptionist to be the welcoming face of our office while keeping operations running smoothly behind the scenes.
Why Join Us?
- Supportive team environment
- Opportunity to develop administrative and clerical skills
- Meaningful work supporting client services and operations
- Training and growth opportunities
Administrative Assistant / Receptionist
Schedule: Monday - Friday 8:30am -4:30pm
Pay Rate:$14.66 to start
Direct Hire with Benefits
Administrative Assistant / Receptionist Job Description:
- Answer and direct incoming phone calls; screen callers, take messages, and provide general information
- Greet visitors and direct them to appropriate staff members
- Type and prepare forms, reports, correspondence, and other documents
- Proofread materials for accuracy, grammar, and completeness
- Maintain and input confidential client information into state/database systems
- Assist with reporting and documentation as needed
- File and maintain records (alphabetical, numerical, chronological) with strict confidentiality
- Train new clerical staff and interns as needed
- Perform general office duties including:
- Photocopying, scanning, and mail processing
- Preparing outgoing mail (weighing, postage, labeling)
- Restocking office supplies and maintaining equipment
- Attend required trainings
- Perform other duties as assigned by supervisor
Administrative Assistant / Receptionist Job Requirements:
Required Knowledge & Skills
- Basic knowledge of office procedures and administrative processes
- Strong typing and computer skills
- Knowledge of grammar, spelling, and punctuation
- Ability to maintain confidentiality (HIPAA knowledge preferred)
- Excellent communication and customer service skills
- Ability to manage multiple tasks in a fast-paced environment
Key Abilities
- Communicate clearly and professionally
- Maintain accurate records and data entry
- Organize and sort information efficiently
- Provide courteous service to the public and staff
- Operate office equipment (copier, scanner, postage machine, fax)
- Perform basic math calculations
- Sit for extended periods and perform light physical tasks (lifting up to 15 lbs., filing, reaching, etc.)
Work Environment
This role operates in a busy office setting with frequent interruptions. The position requires the ability to handle multiple tasks and interact with a variety of individuals, including occasionally handling difficult or upset clients.
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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