Position: Board Relations Coordinator
Reports To: Director, Human Resources
Department: Human Resources
Supervisory Role: No
Compensation Range: $60,537.01 - $70,644.41
Location: Remote, U.S.
FLSA Status: Full-Time, Exempt
POSITION OVERVIEW
The Board Relations Coordinator supports the Board Governance by managing board logistics, coordinating recruitment, onboarding, preparing materials, and facilitating communication to keep board operations running smoothly.
ESSENTIAL DUTIES & RESPONSIBILITIES
Board Governance
- Coordinate calendars, schedules, and logistics for Board meetings, including travel and venues.
- Take notes during committee and task force meetings and distribute summaries and meeting minutes.
- Maintain and update board records, including charters, bylaws, policies, contact lists, and governance documents.
- Track board member terms, committee assignments, meeting attendance, and engagement.
- Keep board member profiles current in internal platforms.
- Assist with compiling and sharing the board competency matrix and other governance tools.
- Prepare quarterly board-related updates for the executive team.
- Maintain an archive of governance materials, including board decisions and historical documents.
- Monitor compliance with board-related requirements such as annual disclosures and trainings.
- Support periodic reviews or audits of governance documents and practices.
- Serve as the main administrative contact between the Board and executive team.
- Help prepare and distribute agendas, reports, and presentation materials.
- Manage the board calendar, including meetings, retreats, trainings, and key milestones.
- Partner with the Staff Lead of Board Governance on board engagement and special projects.
- Support onboarding of new board members, including welcome packets and introductions.
- Assist with board recruitment efforts in partnership with the Staff Lead of Board Governance and Director of Human Resources.
- Coordinate recruitment logistics, including application management and interview scheduling.
- Maintain a pipeline of prospective board candidates and related records.
- Handle scheduling and follow-up communication for board candidate interviews.
HR Administration
- Maintain and monitor the HR inboxes, triaging routine inquiries and directing messages to appropriate team members.
- Manage and update employee personnel files to ensure accuracy, confidentiality, and compliance with recordkeeping requirements.
- Coordinate administrative components of HR processes such as new-hire paperwork, acknowledgements, and policy sign-off tracking.
- Assist with data entry and routine updates to HRIS or other HR tracking systems.
- Support HR team with preparing standard HR correspondence (e.g., verifications of employment, employee memos).
- Help organize and archive HR forms, templates, and communications.
- Support onboarding and offboarding processes, including preparation of materials and scheduling sessions.
- Help coordinate logistics for HR trainings, meetings, or events.
- Maintain HR policy and document libraries, ensuring current and organized materials.
- Prepare routine HR communications and announcements as directed.
KNOWLEDGE, SKILLS, AND EXPERIENCE
- Bachelor’s degree in Business Administration or Public Administration or a related field, or equivalent experience.
- Minimum of 5 years of experience in administrative support within a nonprofit or governance environment.
- Strong organizational skills with exceptional attention to detail.
- Proficiency in board management software.
- Excellent written and verbal communication skills.
- Ability to manage confidential information with discretion and professionalism.
- Event planning experience, including logistics, timeline management, and stakeholder communication.
- Ability to travel up 10% in a calendar year.
SUPERVISORY RESPONSIBILITIES
This position reports to the Director, Human Resources and does not have any direct reports.
If you are interested & qualified please APPLY TODAY!
