Do you have a passion for organization, office coordination, and being the backbone of a busy team? PeopleShare is hiring an Administrative & Office Coordinator to support a high-functioning, community-focused organization that supports local business and tourism here in the 757. If you're detail-oriented, love managing calendars and logistics, and enjoy supporting meaningful work from behind the scenes, this role is for you.
Administrative & Office Coordinator Job Details:
- Schedule: Monday–Friday, 8:30 AM–5:00 PM
- Pay Rate: $22–$27 / Contract-to-hire
Administrative & Office Coordinator Job Summary:
This role is heavily focused on administrative support, scheduling, record-keeping, and office organization. As the primary administrative contact, you’ll be responsible for ensuring meetings, calendars, documents, and internal systems are running smoothly. This is a great opportunity for someone who enjoys structure, is highly organized, and thrives in a support-focused role with occasional event coordination.
Administrative & Office Coordinator Key Responsibilities:
- Manage calendars, coordinate meetings, and handle scheduling for internal committees and leadership
- Prepare and distribute meeting materials, agendas, minutes, and follow-ups
- Maintain organized digital files and ensure shared drives are updated and accessible
- Oversee logistics for meetings, including room setup, food ordering, and supply coordination
- Provide administrative support for vendor invoicing, billing packages, and general office operations
- Help coordinate internal communications, including preparing newsletters and stakeholder updates
- Support community events with planning, scheduling, and administrative tracking (minimal onsite work)
- Respond to public inquiries and serve as a point of contact for business stakeholders
Administrative & Office Coordinator Job Requirements:
- Bachelor’s degree in Business Administration, Office Management, or equivalent experience
- 2–3 years of administrative experience in a professional office environment
- Proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Drive, and Zoom
- Strong organizational skills, attention to detail, and the ability to multitask effectively
- Excellent written and verbal communication skills
- Familiarity with Canva, Adobe Creative Suite, or design tools is a plus
IND26
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
