Looking for a highly organized and professional Administrative Assistant to join a growing team! This is a great opportunity for someone who enjoys supporting leadership, managing multiple priorities, and working in a fast-paced office environment. If you have strong Excel skills, bookkeeping experience, and enjoy being the go-to support person for a team, we want to hear from you! Call now for immediate consideration at 815-277-2630
Executive Administrative Assistant Job Details:
Schedule: Flexible start time between 8:00 AM – 9:00 AM (8-hour shifts)
Pay Rate: $30.00/hour
Start Date: ASAP
Assignment Type: Indefinite assignment with potential for hire
Selling Points about Executive Administrative Assistant:
- Competitive pay rate
- Long-term opportunity with potential for permanent hire
- Work directly with executive leadership and finance/HR departments
- Variety of responsibilities with opportunities to make an impact daily
- Independent work environment where initiative and organization are valued
- Stable office setting with consistent full-time hours
Executive Administrative Assistant Job Description:
- Manage and maintain confidential HR files and records
- Assist with audits and organize audit-related data and documentation
- Create and maintain spreadsheets, reports, and tracking logs
- Update vendor lists and assist with renewals, expenses, and grants
- Perform basic bookkeeping duties including A/P, A/R, invoicing, and expense tracking
- Utilize spreadsheets and MIP Fund Accounting software for reporting and record keeping
- Provide administrative support to the Director of HR, Finance Manager, and Executive Director
- Draft correspondence and maintain organized office records/files
- Assist with general office operations and administrative projects as needed
Executive Administrative Assistant Job Requirements:
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Ability to work independently and take initiative
- Comfortable making suggestions, asking questions, and problem-solving
- Advanced Microsoft Excel skills including pivot tables/charts and reporting
- Proficient in Microsoft Word and Outlook
- Experience with database management systems
- Prior bookkeeping/accounting support experience preferred
- Previous administrative support experience in HR, finance, or executive office settings preferred
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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