Job Responsibilities:
Record (taking meeting minutes, when appropriate), type, print, and save memos, letters and other documents while maintaining the highest degree of confidentiality on designated corporate matters.
Proofread written material before distributing to ensure accuracy.
Schedule, coordinate and oversee all arrangements in connection with corporate meetings and functions, such as semi-annual Town Halls and Human Resource programs/initiatives.
Reserve meeting rooms as requested by staff.
Handle requests from senior leaders in a timely manner and with a high degree of accuracy.
Handle bereavement requisitions as requested.
Project a polished, positive, professional manner. Will sometimes be required to answer calls for senior leaders and maintain confidentiality as appropriate.
Required Qualifications and Experience:
Experience supporting senior level leaders is preferred.
Strong proficiency with MS Office Suite (Outlook, Word, Excel and PowerPoint, Visio).
Above average proficiency in typing, proofreading and grammar.
Ability to work with a high degree of accuracy and strong attention to detail.
Excellent communications skills (verbal, written, active listening).
Ability to multi-task, deal with interruptions and regain focus on task at hand.
Strong organizational and interpersonal skills with the ability to problem solve and work independently.
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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