Temporary Front Desk Administrative Assistant
Location: Woodridge, IL
Pay Rate: $18.00 per hour
Schedule: Monday-Friday, 8:00 AM - 4:45 PM (45-minute lunch)
Training Schedule: 9:00 AM - 1:00 PM for the first week
Start Date: ASAP
Position Overview
We are seeking a dependable and professional Temporary Front Desk Administrative Assistant to provide coverage for an employee on medical leave. This assignment is expected to start immediately. The duration of the assignment is currently unknown and will be based on business needs.
The ideal candidate will have excellent customer service skills, be comfortable handling multiple tasks, and enjoy being the first point of contact for visitors and callers.
Responsibilities
Daily Duties
Answer and direct incoming phone calls.
Greet and assist customers, visitors, and guests.
Receive and distribute vendor acknowledgements to the Customer Care Representative team.
Assist Customer Care Representatives with:
Reviewing acknowledgements
Revising orders
Entering customer orders
Provide receptionist backup support as needed.
Process outgoing mail and distribute incoming mail.
Keep office printers stocked with paper.
Receive, verify, and put away office supply orders, including moving paper boxes to designated areas.
Support various departments as requested.
Weekly Duties
Empty salesperson inboxes and prepare mailings.
Monitor office and breakroom supplies and communicate replenishment needs.
As-Needed Duties
Track and communicate mailroom supply needs (USPS, FedEx, etc.).
Notify management when shipping and packaging supplies are running low.
Coordinate toner recycling.
Water outdoor plants (minimum three times per week during the growing season).
Qualifications
Previous receptionist, front desk, administrative assistant, or customer service experience preferred.
Strong communication and interpersonal skills.
Comfortable working in a fast-paced office environment.
Basic computer skills, including Microsoft Office and data entry.
Ability to lift and move boxes of paper and office supplies.
Reliable, organized, and detail-oriented.
Apply Today!
This is an immediate opening, and interviews will be conducted as qualified candidates are identified.
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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