Now Hiring: Administrative Assistant – Join a Dynamic Team in Philadelphia!
Are you an organized and detail-oriented professional looking to make a meaningful impact? PeopleShare is hiring an experienced Administrative Assistant to support multiple departments at a major organization based in South Philadelphia. This is a unique opportunity to contribute to the success of a fast-paced, mission-driven operation in a collaborative environment.
Position Overview:
This essential support role works with cross-functional teams to ensure seamless day-to-day operations. You’ll be responsible for managing schedules, coordinating with vendors, compiling detailed reports, and supporting internal processes. If you thrive under pressure and bring a sharp eye for detail, this opportunity is for you!
Key Responsibilities:
Provide administrative support across departments, including coordinating preventive maintenance and vendor scheduling
Compile and edit weekly reports using systems such as GoCanvas, Limble, and Excel
Manage customer service inquiries and follow-ups for complaints, lost items, and receipt requests
Track and route supply orders, purchase orders, and interdepartmental paperwork
Support internal communications including tenant advisories and compliance schedules
Maintain records for GL codes and assist with documentation tracking for finance and operations
Qualifications:
Associate degree or equivalent work experience
Strong proficiency in Microsoft Office Suite, Microsoft Teams, and Adobe Acrobat
Excellent organizational, communication, and proofreading skills
Ability to manage multiple priorities in a deadline-driven environment
Professional discretion in handling confidential information
Ready to take the next step in your administrative career? Apply today to join a team where your attention to detail and problem-solving skills will make a daily difference!
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
