Now Hiring: Administrative Coordinator to the Executive Office in Philadelphia!
Join a purpose-driven team and take your administrative career to the next level! PeopleShare is hiring an experienced and highly professional Administrative Coordinator to support senior leadership at a mission-based nonprofit in Philadelphia. This is your chance to be part of an organization that makes a real impact every day!
Position Overview:
This is a high-visibility position supporting the President and executive office in a values-driven organization. You’ll be part of a collaborative and professional team environment, with opportunities to grow, lead initiatives, and make a meaningful contribution to a mission that matters. If you’re a natural problem-solver with strong judgment and a passion for organization, this is the role for you!
Job Details:
Schedule: Monday–Friday, 8:30AM-5:00PM | Hybrid Schedule with occasional evenings and weekends as needed
Pay Rate: $65,000/year
Job Description:
Provide direct support to executive leadership, including calendar management, travel arrangements, and meeting coordination
Serve as a key point of contact between the executive office and internal/external stakeholders
Draft and edit high-level correspondence, presentations, and reports
Handle confidential and sensitive information with discretion and professionalism
Monitor deadlines and follow-ups on behalf of the executive team
Support special projects, events, and strategic initiatives as assigned
Collaborate cross-functionally to ensure operational efficiency and communication
Job Requirements:
5–7 years of administrative experience, with at least 2–3 years supporting senior or executive leaders
Bachelor’s degree or equivalent combination of education and experience
Strong written and verbal communication skills
Excellent organizational, time management, and multitasking abilities
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Comfortable navigating sensitive situations with emotional intelligence and sound judgment
Prior experience in nonprofit or mission-based environments strongly preferred
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
