Administrative Assistant I (Credit Department)
Pay Rate: $20.00/hour
Schedule: Monday-Friday, Onsite
- 8:00 AM - 4:30 PM (30-minute unpaid lunch) OR
- 8:00 AM - 5:00 PM (1-hour unpaid lunch)
Dress Code: Business Casual
- Jeans permitted if in good condition (no rips or holes)
- No graphic t-shirts
- Sneakers are acceptable
Position Overview
PeopleShare is seeking a detail-oriented and organized Administrative Assistant I to support the Credit Department for a leading distribution company. This position plays a critical role in ensuring the accurate setup and maintenance of customer credit accounts while providing administrative support in a fast-paced, deadline-driven environment. The ideal candidate will have experience with credit and collections processes, strong organizational skills, and the ability to handle sensitive information with accuracy and professionalism.
Key Responsibilities
- Review credit applications and new account documentation for completeness and accuracy.
- Set up customer accounts within SAP and communicate approved credit terms to sales representatives.
- Conduct credit investigations by contacting business references, credit bureaus, and financial institutions.
- Establish customer accounts for new and existing business locations.
- Maintain and update customer master records and account information.
- Organize and maintain customer credit files and supporting documentation.
- Provide timely updates regarding account status and credit file activity.
- Communicate professionally with internal departments and external customers via phone and email.
- Perform general administrative and clerical duties to support departmental operations.
- Assist with special projects and additional assignments as needed.
Qualifications
- High School Diploma or GED required.
- Minimum of 1 year of credit and collections experience in a business-to-business (B2B) environment.
- Previous experience working with SAP required.
- Intermediate Microsoft Excel and Microsoft Word skills.
- Familiarity with automated Accounts Receivable (A/R) systems.
- Strong verbal and written communication skills.
- Excellent attention to detail and accuracy.
- Experience filing and organizing documents in numerical order.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Top Skills Needed
- Strong organizational and time-management skills.
- Ability to work efficiently in a fast-paced environment.
- Exceptional attention to detail and accuracy.
- Proficiency with SAP and Microsoft Office applications.
- Strong customer service and communication abilities.
Preferred Attributes
- Self-motivated and dependable.
- Analytical thinker with strong problem-solving abilities.
- Ability to work independently and as part of a team.
- Professional, positive, and customer-focused attitude.
Why Apply?
This is an excellent opportunity for an administrative professional with credit and collections experience to join a dynamic team. If you thrive in an organized, fast-paced environment and enjoy working with detailed financial and customer account information, we'd love to hear from you. Pay rate is $20.00 per hour, with a consistent weekday schedule and a professional office setting.
