Senior Executive Legal Assistant (Litigation)
Location: St. Louis, MO
Work Model: Hybrid (3 days onsite, 2 days remote)
Compensation: $75,000–$90,000 annually (commensurate with experience)
The Opportunity
A respected, full-service law firm is seeking an experienced Senior Executive Legal Assistant / Client Services Specialist to provide executive-level administrative support to senior, high-performing litigation attorneys. This role is ideal for a highly detail-oriented legal professional who thrives in a fast-paced, litigation-heavy environment and consistently produces polished, client-ready work product.
This position plays a critical role in supporting revenue-generating attorneys by managing complex litigation workflows, coordinating projects, and ensuring accuracy and quality across all attorney-facing and client-facing materials.
Key Responsibilities
Executive & Client Support
- Serve as the primary point of contact for assigned litigation attorneys, managing day-to-day administrative and operational needs
- Coordinate client communications, manage highly sensitive and confidential information, and act as a liaison between attorneys, clients, and internal departments
- Proactively anticipate attorney needs, manage priorities, and resolve administrative challenges with minimal supervision
Workflow & Project Management
- Coordinate all workflow for assigned attorneys, delegating tasks to other support teams as appropriate and ensuring follow-up and quality control
- Manage multiple litigation-related projects simultaneously, tracking deadlines, filings, and deliverables
- Monitor project milestones, provide status updates, and communicate progress to attorneys and stakeholders
- Effectively utilize workflow management software to log, monitor, and manage assignments
Calendar, Travel & Email Management
- Manage complex calendars, hearings, meetings, and scheduling for litigation attorneys
- Arrange travel and prepare detailed itineraries
- Proactively manage attorneys’ inboxes, prioritize urgent communications, and draft responses as directed
Document & Matter Management (Litigation-Focused)
- Prepare, edit, format, and proofread litigation documents, including pleadings, motions, briefs, correspondence, and other client-facing materials
- Ensure all documents are accurate, polished, and client-ready prior to filing or distribution
- Maintain document version control, organization, and secure storage in compliance with firm policies
- Facilitate document execution, filing, and distribution
- Process new client and matter intake, including preparing matter forms, requesting conflict checks, and opening files
Billing & Administrative Coordination
- Coordinate billing-related administrative functions, including billing letters and client financial updates
- Assist attorneys with tracking and monitoring matter budgets and alternative fee arrangements
Team Collaboration
- Work within a team-based support model, sharing overflow responsibilities as capacity allows
- Actively participate in team meetings and collaborate with colleagues to maximize efficiency and consistency
- Share best practices, training tips, and process improvements
Additional Support
- Prepare and process incoming and outgoing mail and correspondence
- Maintain attorney contacts, CLE requirements, and professional memberships
- Handle special projects and other duties as assigned
- Operate standard office equipment and maintain professionalism in high-pressure litigation environments
Practice Group-Specific Support
- Demonstrate proficiency within the assigned litigation practice group and perform duties specific to that specialty
Position Requirements
- Bachelor’s degree with coursework in a related field or an equivalent combination of education and professional experience
- 5+ years of experience providing comprehensive administrative support to organizational or executive-level leadership, preferably within a law firm or professional services environment
- 3+ years of relevant legal assistant or legal administrative experience, with a strong emphasis on litigation support
- Demonstrated experience supporting high-volume litigation practices
- Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Exceptional attention to detail with strong proofreading, grammar, formatting, and document production skills, including preparing client-ready legal documents
- Prior legal transcription experience
- Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism
- Minimum typing speed of 60 words per minute
Why Consider This Role
- Hybrid work schedule offering flexibility
- Competitive compensation package
- Opportunity to support senior litigation attorneys in a respected law firm environment
- Collaborative, team-oriented culture with long-term growth potential
- This role offers stability, visibility, and the opportunity to become a trusted partner to senior attorneys in a dynamic, litigation-focused practice
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