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About the Administrative & Facilities Support Specialist Role:
We are seeking a reliable and detail-oriented Administrative & Facilities Support Specialist to join our onsite team at a prestigious global law firm. In this client-facing role, you’ll support office operations, facilities maintenance, and hospitality services to ensure a professional and seamless work environment.
Job Title: Administrative & Facilities Support Specialist
Location: Boston, MA 02110
Schedule: Monday to Friday, 7:00 AM – 4:00 PM
Pay Range: $19.08 – $24.14 per hour
Key Responsibilities of the Administrative & Facilities Support Specialist:
Set up and break down conference rooms for meetings and internal events
Prepare and maintain food and beverage stations; manage ordering and restocking
Keep kitchen, pantry, and common areas clean, organized, and fully stocked
Provide backup reception coverage during lunches and scheduled time off
Track inventory and order office and hospitality supplies as needed
Deliver high-level, professional support to attorneys, staff, and guests
Assist with general office services including mail distribution, restocking, light cleaning, and copier support
Maintain high standards of cleanliness, presentation, and customer service throughout the facility
Qualifications for the Administrative & Facilities Support Specialist Position:
High school diploma or GED required
Prior experience in hospitality, facilities, or office administration preferred
Strong communication and interpersonal skills
Organized and able to handle multiple tasks in a fast-paced environment
Detail-oriented with a proactive, service-minded attitude
Basic proficiency with Microsoft Office and common office equipment
Ability to work independently and collaboratively within a team
PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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