Job Title: Purchasing Specialist Department: Procurement / Supply Chain Location: [Insert Location] Reports To: Operations Manager / Supply Chain Manager FLSA Status: Exempt Job Type: Full-time Starting Salary: $50,000+ (Based on Experience)
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Position Summary:
We are seeking a detail-oriented and proactive Purchasing Specialist to oversee the procurement of raw materials, MRO supplies, and specialty items for a fast-paced metal fabrication operation. The ideal candidate will bring strong negotiation skills, industry-specific purchasing experience, and a deep understanding of materials and manufacturing processes. This position plays a critical role in ensuring timely, cost-effective, and quality-compliant supply chain operations.
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Key Responsibilities:
· Source, negotiate, and purchase materials (primarily steel, aluminum, and fabrication-related items) to support production requirements.
· Ensure all purchase orders meet technical and quality specifications, including material type, grade, size, and finish.
· Maintain accurate records of pricing, lead times, and vendor performance.
· Monitor material usage and inventory levels using ERP/MRP systems to avoid shortages or excesses.
· Coordinate closely with engineering, production, and quality control teams to align material needs with job schedules.
· Track and follow up on orders to ensure timely delivery; resolve delays or discrepancies with vendors.
· Verify certifications, mill test reports, and material compliance with ISO 9001 or other relevant standards.
· Develop and maintain relationships with a network of reliable suppliers for metals, tooling, and MRO items.
· Identify cost-saving opportunities through vendor consolidation, bulk ordering, or alternate sourcing.
· Respond quickly and effectively to supply chain disruptions, backorders, or emergency procurement needs.
· Collaborate with the finance department to reconcile invoices and resolve discrepancies.
· Ensure compliance with internal purchasing policies and procedures.
· Participate in continuous improvement initiatives and support lean purchasing practices.
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Qualifications & Skills:
1. Industry Knowledge:
· Strong understanding of metals (carbon steel, stainless, aluminum) and fabrication processes
· Knowledge of tolerances, machining needs, welding, and cutting
2. Negotiation & Vendor Management:
· Proven ability to negotiate pricing, delivery terms, and payment schedules
· Experience managing vendor relationships while balancing cost and quality
3. Accuracy & Attention to Detail:
· Strong focus on detail in purchase specs, PO entry, certifications, and invoicing
4. Time Management:
· Ability to manage multiple POs and prioritize critical-path materials effectively
5. Vendor Sourcing:
· Experience sourcing specialty or hard-to-find materials
· Established relationships with metal, tooling, and MRO suppliers preferred
6. ERP/MRP Proficiency:
· Working knowledge of ERP/MRP platforms such as JobBOSS, Epicor, SAP, or similar
· Skilled in managing reorder points, job costing, and inventory tracking
7. Analytical & Cost-Focused:
· Ability to analyze usage trends and identify cost savings or inefficiencies
8. Communication & Collaboration:
· Works closely with production, engineering, and quality teams
· Professional and diplomatic communication with external vendors
9. Compliance Awareness:
· Familiar with ISO 9001 and quality documentation (e.g., COAs, MTRs, certs)
10. Adaptability & Problem-Solving:
· Quick thinking in supply chain disruptions or emergency sourcing situations
· Creative, solution-oriented mindset
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Preferred Qualifications:
· APICS CPIM, CSCP, or ISM CPSM certification a plus
· Experience with lean manufacturing and/or JIT systems
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Education & Experience:
· Associate’s or Bachelor’s degree in Supply Chain, Business, Manufacturing, or a related field preferred
· 3+ years of purchasing experience in a manufacturing or fabrication environment required
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Benefits:
· Competitive salary starting at $50,000+ (DOE)
· Health, dental, and vision insurance
· 401(k) with employer match
· Paid time off and holidays
· Tuition reimbursement and career development opportunities
· Dynamic, team-oriented environment with room for advancemen
